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System engineering and project-team management are essential tools to ensure the project success and the Redmine is a valuable platform for the work organization and for a system engineered approach. We review in this work the management needs related to our project, and suggest the possibility that they fit to many research activities with a similar scenario: small team, technical difficulties (or unknowns), intense activity sprints and long pauses due to external schedule management, a large degree of shared leadership. We will then present our implementation with the Redmine, showing that the use of the platform resulted in a strong engagement and commitment of the team. The explicit goal of this work is also to rise, at least internally, the awareness about team needs and available organizational tools and methods; and to highlight a shareable approach to team management and small scale system engineering.
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